The next Advisory Board Meeting is scheduled for March 17 @ 4:00pm.
MINUTES
Forum Advisory Board Meeting
January 27, 2010
Members present: Chairman Roger Hoffses, Gretchen Brissette, George “Dick” Tompkins, Bonnie DeVaney, Lucy Richard
Members Absent: Clarence Bell and Councilwoman Jennifer Trombley
Also Present: Forum Director Jim Kaiser and guest Wilber Clark
1. Chairperson Roger Hoffses called the meeting to order at 4:05pm
2. Approval of Minutes
It was moved by Dick and seconded by Gretchen to approve the minutes of the November 10, 2009 meeting as presented. Motion carried unanimously.
3. Directors Report
a. Income: Revenue comparisons for the year are down $11,457.37 when compared to 2008. Major contributors were sign sponsors down $3,600, ice time down $1090, the loss of a wrestling event which had brought in over $2000 the year before and a general reduction in purchases at the snack bar over the entire year. This brought the income slightly lower than the estimate of $270,250 with 2009 total of $268.069.85.
b. Expenses: Total for the year was $398,816.59. This represents $20,275.60 less than we spent last year, and $21,183.41 under budget. Our rate of return is $.67 for each dollar spent. Due to the freeze on spending ordered by the City Manager, many items that were needed to be replaced or repaired were not. Reductions in expenses were in the lines of new equipment, building repair, fuel and electricity costs.
c. Report on Forum projects or events: The Department of Health has recently grandfathered the concession area, as it was built before new guidelines. Jim and his staff will make plans to update that area this summer. New surveillance equipment and camera have recently been ordered. This will expand the number of cameras inside the Forum and update the quality of video. Refurbishing of the forklift has been put out to bid.
4. Old Business/New Business: The members worked on their Forum Sponsorship
Program for their upcoming drive to start an Event Fund as seed money to
obtain entertainment for the community. A Draft letter had been sent out
the members, and it will be revised prior to release. There will be a Board
on the wall in the Forum. It will be called “FORUM EVENT FUND” “Charter Members”. Discussions followed as to how members felt the
recognition should be done and what levels should be recognized with
specific benefits.
5. Other: Gretchen passed out a copy of “The Forum Vision Statement”
New Advisory Board member Jennifer Trombley was announced, and the Board
is excited to work with her.
Next Special Meeting Wednesday February 10, 2010 at 4pm. This will be held to continue work on our fund raising.
Next Regular Quarterly Meeting will be Wednesday March 17, 2010 at 4pm>
6. Motion to adjourn by Dick Tompkins and seconded by Gretchen Brissette at 4:55pm.
Motion carried unanimously.
Submitted by Lucy Richard